Your Help is Precious!
You want to be part of our largest, most important fundraising event of the year
and our biggest party!
Please, join us and be a member of the wonderful Gala Committee.
You can also be a volunteer for a project if you don't want to commit.
The Gala Committee will be really happy to welcome you.
Item / Procurement Coordination
. Manage, store and number auction items. Make sure that there is an actual item or certificate for every item listed in the catalogue and help ensure that item descriptions are accurate.
. Prepare and display nicely the packages and items.
. Data Entry – Enter information for each item into the auction database (Auction Tracker).
. Prepare the decorations and items for the check-in before the event
. Help decorate including preparing the centerpieces for the day-of.
Arrange / find volunteers to make and/or purchase event desserts. Set-up the dessert table auction night.
Manage “behind the scenes” – including volunteers, silent auction closings, item and receipt distribution > Volunteer/Alumni Coordinator
. Write articles for the Announcements.
. Create “item of the week” features.
Sponsorship / Advertising
. Works on finding catalogue advertisers and event sponsors.
. Ensure that digital ads and/or logo and tagline information is sent to firstname.lastname@example.org.
. Write/Create the ads for the booklet and/or Newsletter
. Work with Afarin and the students on the all-school project.
. Create video - gala teaser and fund the need video.
Other general volunteers
. Calling/emailing and any other required follow ups to help out with organizing
. Lending a truck or other useful items to help the gala organization
Set-up & decoration
. One week before the event: Prepare the decoration
. Event Night: 4:30pm – 11:30pm
Night of the Event
Monitoring Silent Auction Bidding, -Data entry & Bid processing
Live Auction monitoring, -Live Auction Bid Recording
Live Auction item presentation, -Sorting Silent Auction winning bid items
including taking back any remaining items from gala premises
11:00pm – 12midnight