FISW BEYOND BORDERS

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French Immersion School of Washington

 

4211 W LAKE SAMMAMISH PKWY SE, BELLEVUE, WA 98008

(425) 653-3970 | info@fisw.org

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© 2020, 2019, 2018 FRENCH IMMERSION SCHOOL OF WASHINGTON

Your Help is Precious!

You want to be part of our largest, most important fundraising event of the year

and our biggest party! 

 

Please, join us and be a member of the wonderful Gala Committee.

You can also be a volunteer for a project if you don't want to commit.

The Gala Committee will be really happy to welcome you.

Item / Procurement Coordination

. Manage, store and number auction items. Make sure that there is an actual item or certificate for every item listed in the catalogue and help ensure that item descriptions are accurate.

. Prepare and display nicely the packages and items.

. Data Entry – Enter information for each item into the auction database (Auction Tracker).

 

Decorations

. Prepare the decorations and items for the check-in before the event

. Help decorate including preparing the centerpieces for the day-of.

 

Dessert Dash

Arrange / find volunteers to make and/or purchase event desserts. Set-up the dessert table auction night.

 

Night-of Coordination

Manage “behind the scenes” – including volunteers, silent auction closings, item and receipt distribution > Volunteer/Alumni Coordinator

 

Communications/Publicity

. Write articles for the Announcements.

. Create “item of the week” features.

 

Sponsorship / Advertising

. Works on finding catalogue advertisers and event sponsors.

. Ensure that digital ads and/or logo and tagline information is sent to procurement@fisw.org.

. Write/Create the ads for the booklet and/or Newsletter

 

All-School Project

. Work with Afarin and the students on the all-school project.

 

Videography

. Create video - gala teaser and fund the need video.

 

Other general volunteers

. Calling/emailing and any other required follow ups to help out with organizing

. Lending a truck or other useful items to help the gala organization

 

Set-up & decoration

. One week before the event: Prepare the decoration

. Event Night: 4:30pm – 11:30pm

 

Night of the Event

Monitoring Silent Auction Bidding, -Data entry & Bid processing

Live Auction monitoring, -Live Auction Bid Recording

Live Auction item presentation, -Sorting Silent Auction winning bid items

 

Clean-up

including taking back any remaining items from gala premises

11:00pm – 12midnight