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Your Help is Precious!

You want to be part of our largest, most important fundraising event of the year

and our biggest party! 


Please, join us and be a member of the wonderful Gala Committee.

You can also be a volunteer for a project if you don't want to commit.

The Gala Committee will be really happy to welcome you.

Item / Procurement Coordination

. Manage, store and number auction items. Make sure that there is an actual item or certificate for every item listed in the catalogue and help ensure that item descriptions are accurate.

. Prepare and display nicely the packages and items.

. Data Entry – Enter information for each item into the auction database (Auction Tracker).



. Prepare the decorations and items for the check-in before the event

. Help decorate including preparing the centerpieces for the day-of.


Dessert Dash

Arrange / find volunteers to make and/or purchase event desserts. Set-up the dessert table auction night.


Night-of Coordination

Manage “behind the scenes” – including volunteers, silent auction closings, item and receipt distribution > Volunteer/Alumni Coordinator



. Write articles for the Announcements.

. Create “item of the week” features.


Sponsorship / Advertising

. Works on finding catalogue advertisers and event sponsors.

. Ensure that digital ads and/or logo and tagline information is sent to

. Write/Create the ads for the booklet and/or Newsletter


All-School Project

. Work with Afarin and the students on the all-school project.



. Create video - gala teaser and fund the need video.


Other general volunteers

. Calling/emailing and any other required follow ups to help out with organizing

. Lending a truck or other useful items to help the gala organization


Set-up & decoration

. One week before the event: Prepare the decoration

. Event Night: 4:30pm – 11:30pm


Night of the Event

Monitoring Silent Auction Bidding, -Data entry & Bid processing

Live Auction monitoring, -Live Auction Bid Recording

Live Auction item presentation, -Sorting Silent Auction winning bid items



including taking back any remaining items from gala premises

11:00pm – 12midnight

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